Dallas, Texas

Effective Upon Payment Submission

This Vendor Waiver of Liability and Participation Agreement (“Agreement”) is made between Latte Lane and the participating vendor (“Vendor”) upon submission of vendor event participation through the Latte Lane website for any 2025 event (“Event”). By submitting the participation form and agreeing to participate, the Vendor acknowledges acceptance and agrees to be bound by the following terms and conditions:

1. Vendor Participation & Responsibilities

1.1. Vendor is solely responsible for bringing all necessary equipment, product displays, signage, materials, and infrastructure needed to activate their space. Latte Lane does not provide tables, décor, power, or other setup elements unless explicitly agreed upon in writing.

1.2. Set-up must begin no later than 60 minutes prior to the event’s scheduled start time. All vendor areas must be fully operational when doors open.

1.3. Breakdown must begin no later than 30 minutes after the event concludes. Failure to adhere to this timeline may result in exclusion from future events at Latte Lane’s sole discretion.

2. Fees

2.1. All vendor payments are final, non-refundable, and non-transferable. No exceptions will be made for cancellations, schedule conflicts, or changes in business circumstances.

3. Disclaimer of Guarantees

Latte Lane makes no guarantees or warranties regarding vendor sales, customer turnout, social media exposure, or return on investment. By participating, vendor acknowledges and accepts full responsibility for their business outcomes and financial performance.

4. Media & Content Usage

By joining the event, vendor grants Latte Lane the irrevocable right to photograph, film, or otherwise capture their brand, booth, team, and products during the Event. Latte Lane may use this media in any format across digital, print, or promotional channels, in perpetuity, without additional permission or compensation.

5. Waiver of Liability & Indemnification

5.1. Vendor assumes all risk related to participation in the Event, including but not limited to: theft, loss, damage to personal or business property, personal injury, or liability.

5.2. Vendor agrees to defend, indemnify, and hold harmless Latte Lane, its organizers, team members, venue partners, and affiliates from any and all claims, damages, losses, costs, or liabilities arising from their participation.

5.3. Vendor is solely responsible for ensuring compliance with all relevant local, state, and federal regulations, including sales tax collection, permits, licensing, and health codes (e.g. for food/beverage vendors).

6. Discount Codes & External Transactions

6.1. If Vendor provides a promotional or discount code to attendees or members of Latte Lane, they assume full responsibility for ensuring the code is functional, active, and correctly implemented on their external site or sales platform.

6.2. Latte Lane is not liable for any issue arising from use of such codes, including customer disputes, failed orders, product complaints, or service errors. Vendor is solely responsible for resolving any such matters independently.

6.3. Latte Lane reserves the right to suspend or terminate vendor participation in future events, campaigns, or directories for any reason, including but not limited to breach of this Agreement or failure to maintain discount code accuracy.

7. Governing Law & Final Terms

7.1. This Agreement is governed by the laws of the State of Texas.

7.2. If any provision of this Agreement is found unenforceable, all remaining sections shall continue in full force and effect.

7.3. This document represents the full and binding agreement between Vendor and Latte Lane, and supersedes any prior verbal or written commitments.

For questions or clarifications, please contact:

📧 contact@lattelaneclub.com